GracePath VenturesPEOPLE + TECHNOLOGY + OPPORTUNITY

Galas · Journals · Sponsors

Gala & Sponsor Production

One connected workflow from sponsor pledge to journal, guest check-in and reconciliation, working alongside the registration, donor and payment tools you already use.

See the 3 levels →What we can show

Who it's for

Nonprofits, congregations, schools, theatres and community organizations that run an annual gala, ad journal or program book.

Problems it solves

  • Sponsor ads and greetings arrive by email, text and paper, in every format.
  • Nobody is sure which ads are approved, missing or still unpaid.
  • Journal layout and proofing get squeezed into the final week.
  • After the event, matching payments, refunds and payouts takes days.

One complete package · three levels

Start with the journal. Add the rest when you're ready.

Each level includes everything in the level before it. You can also choose a single part.

Level 1

Journal Layout

Start here if you collect the ads yourself.

  • Ad and greeting intake list
  • Each ad checked against your printer's specification
  • Journal or program layout
  • Proof rounds with a change log
  • Final print file, prepared once your printer's specification is confirmed

Quoted per project

Start with Level 1 →

Level 2

Ad Drive + Journal

Add this to run the ad drive itself.

  • Online ad order form
  • Payment links on your own payment processor account
  • Live tracker: level, files, proof status, balance
  • Weekly lists that flag missing or duplicate items
  • Reminder lists for your team to send
  • Payment status per ad: paid, part-paid, unpaid

Quoted per project

Start with Level 2 →

Level 3

Full Gala System

The complete system.

  • Sponsorship agreements and acknowledgments in your approved wording
  • Guest entitlements by sponsor level, seating plan and check-in list
  • Ad payments and refunds matched to their orders, using the processor reports you agree to share, with unmatched items flagged for your review
  • Processor payouts matched to your bank exports, with unmatched items flagged for review
  • Gala slideshow from approved ads and coordination with your printer
  • Records carried into next year

Quoted per project

Start with Level 3 →

Page, ad, record and guest limits are confirmed in your written scope. Printing is contracted and paid directly with your printer. GracePath does not calculate or advise on tax deductibility; acknowledgment and receipt wording comes from your organization.

Proof, not promises

What we can show today

Every example uses fictional sample data, and we say plainly what each one does and doesn't show.

Ministry & Events demoLive web demo with fictional data: registration, payments and check-in. It does not show sponsor artwork approvals or journal production.Open →Gala Studio walkthroughA fictional-data prototype of the sponsor-and-journal workflow, shown on a short screen-share. It is a prototype, not a live system.Ask for a walkthrough →

How to start

Tell us your event date, how many ads you expect and what tools you use today. We recommend a level and send a fixed quote.

  1. Tell us about your event, journal and current tools.
  2. Get a fixed quote for the level you choose, with the schedule confirmed in writing.
  3. We build and produce, and you approve every proof before anything is final.
  4. Carry it forward: your records are ready for next year's event.

Planning your next gala?

Tell us where you want to start. We recommend a level and send a fixed quote before any work begins.

Request a Quote →Email Us